Friends of the New Buffalo Library

Friends of the New Buffalo Library

New Buffalo, Michigan

BYLAWS

ARTICLE I – NAME

This organization shall be known as the “Friends of the New Buffalo Library”

ARTICLE II – PURPOSE

The purpose of the organization is to draw together and unite in common effort those people who are committed to enriching the quality of the services and resources of the New Buffalo Library; to promote the Library and its activities

ARTICLE III – MEMBERSHIP

Section I – Membership shall be open to all interested individuals.

Section II – Any member in attendance at a meeting may vote on matters of the organization.

ARTICLE IV – EXECUTIVE BOARD

The Executive Board shall consist of the officers and the Librarian. It shall manage the affairs of the organization between meetings.

ARTICLE V – OFFICERS

Section I – The officers shall be a President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.

The President shall conduct meetings, appoint committee heads, and assure that dates and times of the meetings are posted.

The Vice-President shall assist the President and officiate in the absence of the President.

The Recording Secretary shall record minutes of each meeting and make copies of same for distribution.

The Corresponding Secretary shall keep a complete list of the names and addresses of all members of the organization, acknowledge new memberships, and handle other correspondence for the organization.

The Treasurer shall collect all monies due to the organization, shall keep an account of all monies received by and expended by the organization and shall make disbursements only upon approval of the Executive Board or at a meeting of the Friends.

Section II – Officers elected will hold office for two years. Election will be held at the winter meeting. Elected in the even year will be the President and the Recording Secretary. Elected in the odd year will be the Vice President, the Corresponding Secretary and the Treasurer.

Section III – There shall be no limit as to the number of terms an officer may serve in succession. Except the treasurer cannot succeed themselves.

Section IV – Any vacancy shall be filled by appointment of the Executive Board until the next annual election at which time, if necessary, an election is held to fill the remainder of the term.

ARTICLE VI – COMMITTEES

Section I – The Nominating Committee shall consist of the members. The chair shall be appointed no later than the fall meeting.

Section II – Committees shall also be a formed as needed for Publicity, fund raising, programs, events, etc.

ARTICLE VII – MEETINGS

Regular meetings shall be held four times a year (winter, spring, summer and fall). Members will be notified of regular meetings. The President or Vice-President may call additional meetings as deemed necessary by the Executive Board.

ARTICLE VIII – QUORUM

The members present at any official meeting shall constitute a quorum for the transaction of business.

ARTICLE IX – FUNDS OF THE ORGANIZATION

Section I – All dues, contributions, or other monies of this organization shall be accounted for by the Treasurer. These funds shall be deposited in the bank account of the Friends of the New Buffalo Library or maintained in the petty cash account and shall be disbursed only as authorized by the Friends, the Executive Board, or as specified by the terms of the gift.

Section II – Expenditures need approval prior to purchase. Authorized expenditures will be reported at the next meeting.

Section III – No purchase shall be made for the library except with the approval of the Librarian and in accordance with the policies of the Library Board.

Section IV – An annual audit of the Treasurer’s books shall take place in January for the fiscal year just ended.

ARTICLE X – FISCAL YEAR

The fiscal year shall be January 1^st through December 31^st.

ARTICLE XI – DUES

There shall be the following classes of membership: